The Entry Condition Report
Entry condition reports are one of the most important pieces of documentation at the commencement of every new tenancy. This document serves as a record of the exact condition of your rental property prior to a tenant moving in and starting a new lease. It describes in fine detail the internal and external condition of all areas of your property along with comprehensive notes and corresponding photos.
The completion of a satisfactory condition report is vital. So we have compiled some common questions and information to ensure your condition report is up to scratch.
Who Completes the Condition Report?
Your Property Manager will complete the Entry Condition Report on your behalf, or with you if you live near the premises. They will then pass it along to the tenant to cross check, sign and date.
What Can I Expect my Entry Condition Report to Contain?
Your Entry Condition Report should contain specific details in written notes, photographs and/or video footage of all internal and external spaces in your property.
Information should include:
- Colour and condition of floor coverings, walls, doors and ceilings
- Descriptions of light fittings, fans, air conditioners and window coverings
- Complete listing of all appliances, their condition and working order
- Condition of lawns, gardens and other outside areas
- Scratches, dents, holes, staining or other damage
- Furnished properties should include an inventory noting the condition of each item
All notes should have corresponding photographic evidence.
Why do I need a Condition Report?
Above all, a condition report provides you written and photographic evidence of the condition of your property at the start of a lease. It provides a checklist for your Property Manager to run through at ongoing inspections. At the end of a lease, it provides a base for the exit condition report to ensure the property is in the same condition as at the start of the lease. It protects both the landlord and the tenant.
What if there are Discrepancies at the End of a Lease?
Your Property Manager will complete an Exit Report when tenants are vacating your property. This will then be compared to the Entry Report to ensure everything is in clean, tidy and working order as at the start of the lease (with allowances made for Fair Wear and Tear). The Condition Report will act as evidence if there is any discrepancy between the state of the property as shown in the entry and exit reports.